Are your reports clear and concise? Do they effectively convey your intended message?

This workshop reviews the essential elements of writing clear, concise reports that save your readers’ time and project a professional image of your organization. You will learn a systematic planning approach and techniques to present your content persuasively and reader-friendly. Additionally, the workshop introduces AI tools that support report writing by helping to draft, organize, and refine content efficiently while ensuring accuracy and clarity. Leveraging AI enhances productivity and helps maintain professional and polished reports.

This is a one-day workshop, designed to equip you with practical skills combined with the latest AI-supported writing techniques.

Objective

At the end of the course, learners are able to:

• Write reports that are structured and tailored to diverse intended readerships.
• Develop an awareness of the main features of reports and use appropriate language for the intended reader and purpose.
• Apply principles of effective writing to produce clear, concise, and impactful reports.
• Leverage AI tools to assist in drafting, organizing, and refining reports, ensuring accuracy, clarity, and efficiency.

Outline

Standard Structure for Different Types of Reports

The importance of the planning process

• Plan: Define purpose and audience analysis
• Organise: organsing the content to suit the audience and purpose
• Write: Draft reports with/without AI tools
• Edit: Refine drafts using AI suggestions for grammar, tone, and coherence

Using Sentences and Paragraphs Effectively - Build clear, concise sentences and well-structured, compelling paragraphs

Checking Your Documents for Accuracy – Using AI to Identify Common Mistakes

Editing and Proofreading Your Reports with AI tools

Practice and feedback

Who should attend

Executives and Managers. Those who write formal and informal reports regularly.

Methodology

Group work (writing exercises)
Pair work (discussions and written exercises)
whole group discussions
individual feedback based on own samples (if given)

Emma Jarman-Jones's Profile

Emma Jarman-Jones specialises in developing and enhancing workplace communication skills. This work includes writing, speaking, interpersonal and management skills training. She has over 20 years experience training in Singapore, as well as regionally in Malaysia, Thailand, Indonesia and Vietnam.

Emma has worked as an external consultant and trainer with both private and public sectors, designing, customising and delivering programs, and coaching individuals. She believes in the potential of every person and is dedicated to providing the highest quality of training that will benefit the individual, as well as the organisation. She has worked with companies such as StarHub, SingTel, BASF South East Asia, BASF Vietnam and Malaysia, DBS Bank, Nokia, Carlton Hotel and The British Club.

Emma holds an MBA from Imperial College, London. She has also completed a Diploma in Human Resource Development at the Singapore Institute of Management and is a certified People Developer Consultant. She is also TESOL-certified through the London Teacher Training College.